If you're setting up a new office, then you need to equip it. As well as setting up spaces for your people to work, you also need to ensure that they have all the equipment they need to do their jobs.

Typically, you could end up looking at installing equipment like a printer, a photocopier and a scanner here. Or, you could opt for a multifunction printer instead. How do these printers work and what are the advantages of using one?

What Is a Multifunction Printer?

Multifunction printers cover all your print needs. You can hook them up to your office desktops, laptops and devices. Your people can send all their print jobs to the machine when they need hard copies of documents or files.

However, these printers do more than just handle printing work. At the next stage up, they can also photocopy and scan documents. Some can even send and receive faxes.

Why Install a Multifunction Printer?

A multifunction printer enables you to bundle up a range of core office tasks into one small machine. The modern digital office typically doesn't need to copy, scan or print out as many documents as it used to. So, bundling all these tasks up does make some sense.

Buying an all-in-one solution could also save you money in a couple of ways. For a start, you won't have to buy or hire separate machines to copy, print and scan. You'll have a single cost for one machine if your needs are small to moderate; if you need higher capacity solutions, or if your office grows, then you can simply add more machines to your network as necessary.

A multifunction solution also affects your equipment running costs. If you have separate photocopiers, scanners and printers dotted around your office, then they will all use power. Even if they are on standby when they aren't being used, this could increase your energy costs.

If you use a multifunction machine, then your energy usage drops. You'll only ever have one machine on standby or in use at any given time. So, your power bills should be lower.

Finally, an all-in-one printer is a good option if you're tight on space in your office. Rather than having to find room for multiple pieces of equipment, you only need to find a home for a single machine.

To learn more about multifunction printers, contact your office equipment supplier.